Communication team session

Before the session

Read Days 71, 72 and 77 (about five minutes each), or Module 8 on the cheat sheet.

The 30 minutes

1. 0–5 minOpen

   Quick round: one message or meeting this week that left you unsure what to do.

2. 5–15 minDiscuss three days
   • Day 71: Decide the point. Then prompt.Do we know the point before we write or prompt, and where does ours get buried?
   • Day 72: Every meeting ends with a decision.Which of our regular meetings end with a decision or an action, and which just stop?
   • Day 77: Write for someone who wasn’t there.What do our messages assume the reader already knows, and where has tone been misread?
3. 15–25 minExercise: Fix one meeting

   Pick one recurring meeting the team attends. Name its type (decide, inform or generate), rewrite the agenda as outcomes with timeboxes, and agree how it will close. If it only informs, decide whether it can go async.

4. 25–30 minAction for the week

   Each person rewrites one real message before sending it this week, point first and self-contained, and brings the before and after.

   Agree the team rule: “Every meeting ends with a decision or an action.”