If it isn't read, it isn't a policy.
A policy only protects you if people can remember it. Fit the essentials on one page and push the detail into an appendix.
What goes on the page
Seven Lines
- Why we use AI, in one sentence
- Which tools are approved
- What must never go in
- A person checks before anything goes out
- When we tell customers AI was used
- Who to ask, and how to report a slip
- When this page gets reviewed
What makes it stick
Adoption
- Plain language, no legalese
- Real examples from your business
- Everyone acknowledges it
- Walked through in a team meeting
- Owned by a named person
One page. Plain words.