Every meeting needs a decision.
A review meeting exists to decide something. If there's nothing to decide, send an update instead.
Before
Send a short pre-read with the question to answer.
START
State the decision needed, in one sentence.
MIDDLE
Discuss options and evidence, not status.
END
The decision, the owner, the next step.
Only the right people
Deciders and key inputs. Everyone else gets the notes.
Shorter than you think
Most decisions need 30 minutes with a good pre-read.
Write it down
Decisions recorded where everyone can find them.
Close the loop
Share the outcome with everyone affected.
No decision? No meeting.